FUND ESTABLISHMENT FORM

Thank you for choosing Australian Communities Foundation – Australia’s largest community of givers, united by a shared vision of a fairer and more sustainable future.

Joining our giving community is easy. We generally recommend chatting with a member of our team first to ensure you’re establishing the right fund for your needs. If you’re confident about which giving option is right for you, you’re welcome to complete and submit this form yourself (or via your professional adviser), and we’ll then be in touch with instructions to make your first donation and some helpful resources to get you started.

This establishment form is used for all fund types, including Named Funds (for individuals and families), Scholarship Funds, Collective Giving Funds, Corporate and Workplace Funds, Future Funds, Gumnut Accounts, and funds being established through Bequests.

If you would like assistance completing this form or want to establish more than one fund, please contact our Donor Services Team on (03) 9412 0412 or email admin@communityfoundation.org.au.

1. FUND NAME

What name would you like to give to the Fund? You may choose to name it after yourself, your family, a loved one, a business, a relevant cause or issue, or something else meaningful to you. The name of your Fund can be changed at any time.

Fund name *Named Funds cannot give the impression that they are an independent legal entity as they are 'within the umbrella' of the Australian Communities Foundation. Therefore, we suggest avoiding names that include terms such as Trust, Foundation, or Estate. If you have any questions or need further assistance regarding the naming of your fund, please feel free to reach out to the ACF Engagement team to discuss further.

2. DETAILS OF THE FUND

2.1 FUND TYPE

What type of Fund are you establishing? / Who is establishing this Fund? *

Named Fund (individual or family)Scholarship FundCollective Giving FundCorporate/Workplace FundFuture Fund (not-for-profit organisation wanting to build sustainability or individual/group wanting to support only one organisation)Gumnut Account (start an account to build a Named Fund over time)This fund is being established through a bequest

Bequests can be made into a new Fund, the ACF Impact Fund or another existing Fund. Please contact us before continuing with this form to discuss your bequest.

2.2 TRUST FUND

Australian Communities Foundation Limited (ABN 20 077 830 347) is the Trustee for three legal structures: Main Fund, Extension Fund and Scholarship Fund. It is important for you to select the right structure for the Fund to be established within. Below you will find options based on the Fund type you have selected above.

All funds being established through a bequest are set up within our Extension Fund.

Please read the explanation for each structure and contact us if you are not sure which is right for you. *

Main Fund (Tax-deductible): Suitable for most. Choose this option if you are (a) an individual, organisation or group wanting to give tax-deductible gifts via a Fund or a Gumnut Account, (b) a fundraising group, or (c) a not-for-profit organisation wanting to build sustainability through tax-deductible donations.Extension Fund (Non-tax-deductible): Choose this option to donate without a tax deduction and make grants for charitable purposes to organisations and individuals, regardless of whether they have tax-deductibility status or not. Not suitable for fundraising groups.

Please read the explanation for each structure and contact us if you are not sure which is right for you. *

Main Fund (Tax-deductible): Choose this option to provide educational payments, prizes and bursaries to scholarship-providing charities with tax-deductible status.Extension Fund (Non-tax-deductible): Choose this option to provide educational payments, prizes and bursaries to scholarship-providing charities, regardless of whether they have tax-deductibility status or not.Scholarship Fund (Tax-deductible): Choose this option to provide scholarships directly to individuals through the Fund. You must meet the requirements of educational scholarship funds.

3. MISSION STATEMENT & MORE INFORMATION

3.1 MISSION STATEMENT

A statement on the Fund’s purpose or priorities can be provided now or after it has been established.

You may wish to use the areas of interest and target populations listed at 4. Giving Preferences as inspiration, e.g., ‘Supporting education and employment opportunities for women and girls.’

This statement will appear on the Fund’s online donation page, where people can contribute to the Fund. In addition, all Funds are listed in the Funds & Foundations directory on our website along with their mission statement unless the Fund Advisor requests that the Fund is hidden. See 8. Privacy & Anonymity.

Mission statementIf unsure, we suggest ‘General charitable purposes’. The mission statement of your fund can be changed at any time.

3.2 DONATION PAGE CONTENT (OPTIONAL)

We offer Fund Advisors the option to customise their individual donation page with any additional text and an image/logo. You can also link directly to this page from your own website if you have one. This option is particularly useful for fundraising and collective giving groups.

Additional text for donation pageOrganisations and collective giving groups may wish to link back to their own website here.

Upload image/logo

Browse

3.3 BACKGROUND INFORMATION (OPTIONAL)

We invite you to share any additional information you would like us to know about why you are establishing this Fund. This information will not be shared and will only be used to help us provide the best advice in line with your motivations for giving.

Background information

4. GIVING PREFERENCES

Understanding your areas of interest and funding priorities enables us to keep you informed about relevant granting opportunities and upcoming events, including Learning Circles – opportunities for you to meet with other funders and changemakers.

Please select at least one area of interest and target group.

4.1 AREAS OF INTEREST

Please specify additional area/s of interest

4.2 TARGET POPULATIONS

Please specify additional target population/s

5. FUND ADVISORS

The people named below will serve as Advisors for the Fund, which means they will be able to access information about the Fund’s activity (including donation and granting history) and submit grant requests (not applicable for Gumnut Accounts).

Each Fund must have at least one Fund Advisor who will receive all correspondence related to the Fund and may choose to assign family members, professional advisers or others as additional contacts.

FUND ADVISOR

Title

First name *

Last name *

Suffix(e.g. PhD, OAM)

Preferred name

Year of birth *

Gender (optional)

FemaleMaleNon-binaryOther

Personal pronouns (optional)

Address *

Postcode *

Phone *

Email *

Occupation

Organisation name(if applicable)

Organisation address(if applicable)

Add another advisor

OTHER FUND ADVISOR (1)

Title

First name *

Last name *

Suffix(e.g. PhD, OAM)

Preferred name

Year of birth *

Gender (optional)

FemaleMaleNon-binaryOther

Personal pronouns (optional)

Address *

Postcode *

Phone *

Email *

Occupation

Organisation name(if applicable)

Organisation address(if applicable)

Add another advisor

OTHER FUND ADVISOR (2)

Title

First name *

Last name *

Suffix(e.g. PhD, OAM)

Preferred name

Year of birth *

Gender (optional)

FemaleMaleNon-binaryOther

Personal pronouns (optional)

Address *

Postcode *

Phone *

Email *

Occupation

Organisation name(if applicable)

Organisation address(if applicable)

Add another advisor

OTHER FUND ADVISOR (3)

Title

First name *

Last name *

Suffix(e.g. PhD, OAM)

Preferred name

Year of birth *

Gender (optional)

FemaleMaleNon-binaryOther

Personal pronouns (optional)

Address *

Postcode *

Phone *

Email *

Occupation

Organisation name(if applicable)

Organisation address(if applicable)

Add another advisor

We will help you add any additional advisors to your fund after you submit your form.

FUND ADVISOR AUTHORITY

By default, all Advisors have full authority to close the Fund, add other Advisors, complete a Statement of Wishes, and approve Fund expenses. If you would prefer this authority to be granted to only some Advisors, please indicate below. If left unticked, all Advisors will have the same level of authority.

I/we would like to give full authority to specific Advisors only.

Please specify the Fund Advisors to be given full authority.

6. ESTABLISHMENT DONATION

Funds generally require a minimum establishment donation of $10,000. Once the Fund is established, anyone can give at any time with additional donations of $2 and above.

Please indicate your initial donation amount (min. $10,000) *

Is this Fund being established primarily for the purposes of fundraising (i.e. attracting contributions from many donors)? You can apply to instead reach $10,000 over the first 12 months. Contact us to apply.

Please indicate your initial donation method:

Recurring online donation (credit card or direct debit)One-off online donation (credit card or direct debit)Cheque made payable to Australian Communities FoundationDirect deposit to ACF bank accountOther – see our Gift Acceptance Policy

We will send you a link to set up your donation within the next 72 hours.

We will provide you with details to complete your direct deposit within the next 72 hours.

Please make check payable to Australian Communities Foundation and send to:

Level 6, 126 Wellington Parade
East Melbourne VIC 3002

With the option of quarterly or annual contributions, you can start building your Gumnut Account with as little as $500 per quarter or $2,000 per annum. Please specify the details of your recurring donation below and we will send you a link to activate your donation within the next 72 hours.

Amount ($) (min. $167/month, $500/quarter or $2,000/year)

Monthly, quarterly or yearly

7. INVESTMENT APPROACH

While 100% of our investment portfolio is responsibly invested, you can choose long-term or short-term investment options.

The majority of Funds are established with a long-term investment strategy as this is the best option to grow the Fund for perpetual giving. If you expect the Fund to have a lot of donation and granting activity within a given year, or you plan to operate the Fund for five years or less, the short-term option may be right for you. Please contact us if you are unsure.

Please select your investment preference:

Long-termShort-term (not available for funds established under Extension or Scholarship)

All decisions relating to Australian Communities Foundation’s investment of the Trust Funds are the legal responsibility of the Trustee. Investment matters are overseen by the ACF Investment Committee, which is responsible for the ACF Investment Policy and Responsible Investment and Impact Policy.

Learn more about our Investment options. Contact us for more information.

8. PRIVACY & ANONYMITY

Privacy

New Funds are public by default, meaning they are listed in the Funds & Foundations directory on our website along with their mission statement and a 'Support this Fund' button. We recognise, however, that some people prefer their Funds to be private.

Please select your preferred privacy option *

Public: Listed on ACF website with a 'Support this Fund' buttonPrivate: Listed on website without button; donation page can still be shared with friends and familyHidden: Not listed on website and login required to donate

Anonymity (for grants)

In addition, Funds are generally named in approval letters to grant recipients, who are requested to acknowledge Australian Communities Foundation and the relevant Fund where appropriate. We recognise, however, that some people prefer to remain anonymous in their giving.

I/we request that the Fund remains private and that grants made from the Fund are anonymous by default.

9. FUTURE OF THE FUND

In order to establish a new Fund, we require instructions regarding who will have authority to manage the Fund in the event the Fund Advisor(s) can no longer able to be involved.

Who do you nominate to manage the Fund in the event the Advisor(s) can no longer be involved? *

Australian Communities FoundationSomeone else (a nominated Fund Successor)

SUCCESSOR CONTACT DETAILS

First name *

Last name *

Phone *

Email *

We also encourage Fund Advisors to have broader succession plans in place. While opportunities to discuss, finalise and revise these are provided as part of our ongoing fundholder relationship program, we also welcome conversations around succession planning at the time of establishment.

Please specify which of the below you would like to discuss upon establishment of the Fund:

Completing a Statement of Wishes (a directive to ACF staff about how you would like your Fund managed after you are no longer able to manage it yourself)Leaving a bequest to your Fund or another FundLeaving a bequest to the ACF Impact Fund

10. HOW DID YOU FIND US?

Please provide details, e.g. name of fundholder/adviser, media outlet, etc.

11. ACKNOWLEDGEMENTS

By signing and submitting this form, you acknowledge that you have read, understood and agree to the following:

Named Funds and donations

All Named Funds sit within Australian Communities Foundation’s Trusts and do not form a separate legal entity.
Named Funds will not be separately accounted for in the statutory financial statements of Australian Communities Foundation, although separate management accounts will be maintained for the purposes of internal management and identification.
The Trustee provides information on donations, grants and investments attributed to Named Funds through an online portal.
Once donated, all monies are the legal responsibility of the Trustee.
The Trustee approves all grants. The Trustee receives requests from the Fund Advisor regarding grants from their Named Fund, and while it is not legally required to follow a request, the Trustee would do so unless it is not compliant or may cause harm.

Fundraising and marketing

When undertaking a fundraising activity for their Named Fund, Fund Advisors must notify Australian Communities Foundation so the team can assist with appropriate licencing and accreditations. The Australian Communities Foundation fundraising license must be used (unless the Fund Advisor has their own) and a Fundraising Activity Form must be filled in.

Privacy

The security and confidentiality of your personal information is important to us and we apply robust practices to ensure privacy is protected and respected. Your information is collected and managed in accordance with our Privacy Policy.

Fees

Fees will be charged in accordance with the current fee structure, as per the Fees page on our website.

In cases where there is more than one Fund Advisor, it is the responsibility of the person signing this form to ensure additional advisors have read, understood and agreed to the above.

Name of signatory

Date

Signature

Draw signature|Type signatureClear

Name of Trustee signatory

Position of Trustee signatory

Trustee Date

Trustee Signature

Fund group

Fund subgroup

Fees

Short Name

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